This Recruiting Privacy Notice (“Privacy Notice”) describes how we handle and protect your personal data in connection with our recruiting processes and programs. In case of a conflict between this Privacy Notice and applicable law, applicable law will govern.
This Privacy Notice only applies to the personal data of job applicants, potential candidates for employment and those who participate in our recruiting programs and events. As part of our recruitment process, we may collect personal information, received from Candidates, including information received through any application tools that the Candidate uses, education and work-related information which Candidate has posted on social networks.
By submitting your personal data to us you shall be deemed to acknowledge that:
We may collect the following information up to and including the shortlisting stage of the recruitment process:
After we makes an offer to you for employment, we may conduct a further background check and, to the extent permitted by applicable law, collect data related to criminal offences and proceedings from third parties, collect similar personal data about you from third parties, such as professional recruiting firms, your references, your alma mater, prior employers, and employment background check providers. We may also collect personal data about you online to the extent that you have chosen to make this information publicly available.
We will obtain your consent prior to contacting third parties, such as referees, for references or further information.
We collect personal data through the following channels:
We will typically collect and use this information for the following purposes:
We guarantee that you have all the statutory rights regarding your data including the rights to access personal data, ask to delete personal data or transfer data (data portability). You may make amendments and corrections at any time by contacting us through firstname.lastname@example.org and we will make all reasonable and practical efforts to comply with request.
You have a right to withdraw your consent at any time by contacting email@example.com without affecting the lawfulness of processing based on consent before its withdrawal.
Should you be offered the position applied for at the end of the recruitment process, the personal data collected during your pre-employment period will form part of your personnel records and will be retained for the duration of your employment and thereafter as prescribed by the Employment Act and other laws applicable to capwell Industries Limited
We may nevertheless continue to retain and use your personal data, in instances where we you are unsuccessful in your application, for a period of time for system administration purposes, to consider you for potential future roles, and thereafter in an aggregated/ anonymised form for research purposes.
We may also need to share some of the above categories of personal information with other parties, such as HR consultants and professional advisers. Usually, information will be anonymised but this may not always be possible. The recipient of the information will be bound by confidentiality obligations. We may also be required to share some personal information with our regulators as required to comply with the law.
We are committed to protecting the personal data you provide us. To prevent unauthorised access or disclosure of personal data under our control, we have appropriate security systems in place to safeguard the personal data we collect. Encryption is also used on where security is particularly important. All personal information regarding a job applicant may be held on computer and/or in the employee’s file. Staff will keep personal data secure against loss or misuse.
In accordance with the Constitution of Kenya, the Data Protection Act and any other applicable law, we recognises and protects your rights as detailed below:-
To help protect your privacy and security, we will take reasonable steps to verify your identity before granting you access to your personal data. We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by law. Depending on the circumstances and the request, we may not be permitted to provide access to personal data or otherwise fully comply with your request; for example, where producing your information may reveal the identity of someone else. We reserve the right to charge an appropriate fee for complying with your request where allowed by applicable law, and/or to deny your requests where, in our discretion, they may be unfounded, excessive, or otherwise unacceptable under applicable law
This Recruitment Privacy Statement does not apply to any processing of your Personal Data carried out by or on behalf of any third-party websites where our recruitment advertisements are displayed or to linked third-party websites that we do not operate or control.
If you have questions about this Privacy Notice, or if you wish to exercise your privacy rights, please contact us at firstname.lastname@example.org. Attention: Data Protection Officer.